Membership terms and conditions

1. Membership Applications and Payments

1.1 Individual applications for membership may be submitted online, by phone or by paper form.

1.2 Submitting an application form online, by phone or by email has the same effect as signing a printed application form.

1.3 The British Institute of Radiology (BIR) reserves the right to re-grade an individual membership to a more appropriate level if the relevant information pertaining to the membership has not been received, or is proved to be inaccurate. Members will be informed of the re-grade and asked if they would like to continue with the application.

1.4 All information provided on the membership application must be true and accurate at the point of application. Individual members should notify the BIR of changes of job, contact details and training information which may affect their grading and subscription.

1.5 International applicants may apply for international membership, the fee for which may differ depending on location. It is the responsibility of the applicant to declare their location when prompted to do so, otherwise the full amount may be charged.

1.6 Full-time students including postgraduate MSc and Phd students based in the UK and Ireland are eligible for student membership up to the end-date of their course. It is the responsibility of the applicant to provide complete and accurate information about their studies. The BIR reserves the right to check the details provided with the applicant’s course provider. 

1.7 Trainees on work-based training schemes can apply for Plan 2 membership for the duration of their training and upon qualification the BIR reserves the right to review and re-grade the plan according to the membership plan guidelines set out on the BIR website. It is the responsibility of the applicant to provide complete and accurate information about their training. The BIR reserves the right to check the details provided with the applicant’s training provider. 

1.8 Members opting to pay for their annual subscription on a monthly direct debit payment plan are agreeing to pay a full annual fee equating to 12 monthly payments at the agreed rate.. If a direct debit has failed or a member has cancelled their direct debit before the completion of the subscription payment without prior agreement with the BIR, the BIR may take action to recover the monies owed, and reserves the right to suspend membership until payment is received. Upon failure to make payment, subsequent re-instatement of the membership or any future application for memberships or other BIR products or services may be subject to the outstanding membership fees.

2. Membership renewals and cancellations

2.1 Membership is annual from the point of joining. UK members will need to set up a direct debit mandate when they join online and payment for renewals will be deducted automatically on the subscription renewal date. Under some circumstances members may pay using instruments other than direct debit, by agreement with the BIR.

 2.2 For members paying by direct debit, membership will be renewed automatically at the end of the membership period. Members may cancel their membership by giving no less than 31 days notice of cancellation prior to the renewal date, which is the date their current subscription term end. Once their renewal date has passed there will be a further 21 day period during which time they may cancel their membership and request a refund.

2.3 For members not paying by direct debit, and whose membership period has come to an end, receipt of the correct membership fee will be deemed to represent application for a further period of membership. Subscription payments not received within three months of the renewal date will result in the membership being lapsed and all benefits will be suspended pending payment. However, the membership charge will remain on the account for four months in total until resignation is received in writing as outlined below. 

2.4 All student memberships will automatically upgrade to the appropriate membership plan according to the course end date provided to us by the member.  It is the responsibility of the member to notify the BIR in writing if their training has continued and request a continuation of the student membership.

2.5 To cancel a membership you will need to notify us in writing either by letter or email.  Refunds will be issued to cancellations which have been applied for within a Cooling Off Period of 21 days from the payment date, with the exception of direct debit payments for which the direct debit guarantee applies.   

2.6 The BIR may recoup any discounts claimed by a member who has cancelled or subsequently cancels their membership during the Cooling Off Period for BIR products, services, events, or any other payments for which a member is entitled to a discount due to their status as a BIR member. The BIR may also recoup the difference between member and non-member prices for BIR products, services, events, or any other payments for which a member is entitled to differential pricing due to their status as a BIR member. The BIR may take action to recover these monies.

2.7 The BIR may take action to recover any outstanding membership fees.

3. Membership Benefits

3.1 It is the individual member’s responsibility to keep their Members’ Area logon credentials confidential. The BIR reserves the right to withdraw membership or to prevent a member renewing if the member is misusing the membership benefits (for example allowing someone else to use the benefits of their membership package).

4. BIR Group Membership Terms and Conditions

4.1 The British Institute of Radiology (BIR) Group Membership Scheme is open to hospital trusts, medical departments, corporate members and other organisations with an interest in radiology, imaging, radiation oncology and the underlying sciences.

4.2 The BIR Group membership allows the above organisations as set out in 1.1 to pay the membership subscriptions on behalf of their staff. The minimum number of members for group membership is twenty, and this can be a mixture of Plan 1 or Plan 2 group members depending on salary/grade. The same policy applies to group membership as individual membership (Plan 1 is available for professionals earning above £50K and Plan 2 for those below that threshold).

4.3 Group members are eligible for the same benefits as individual members and the standard Plan 1 and Plan 2 event discounts apply depending on which group membership plan the individual is assigned to.

4.4 The group membership is owned by the subscribing trust or organisation and at the group owner’s discretion the underlying memberships can be transferred to new members of staff when associates leave the organisation. It is the responsibility of the trust/organisation to instruct us if these changes need to be made. If the trust/organisation cannot transfer the membership immediately the membership will be held on the account for the duration of the paid-for term and can be transferred during that time.

4.5 If the group decides to add additional members during the subscription term, the organisation will be invoiced for the additional members at the standard discount group fee. The new members are subject to the same terms and conditions and fall within the same term end date of the overall group membership subscription regardless of the date they are added to the plan.

4.6 If a group member leaves the organisation and this member is not replaced, no refund for the remaining term of the subscription will be provided.

4.7 Organisations must nominate an individual who will be the contact person for the membership package and will oversee all payments and changes to the members of the group.

Renewals and Cancellations

4.8 Renewals are invoiced at least 30 days before the group subscription end date and are due for payment on the renewal date.

4.9 Cancellations should be made in writing by the group membership owner no later than 30 days before the subscription end date.





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